CORE members: The Calendar is for posting events sponsored by CORE, or organized by a CORE event coordinator. Please do not use the Calendar as a bulletin board for advertising outside events.

If you are a new event coordinator, please contact the Executive Trip Coordinator before planning and posting an event.

All event coordinators must read the Guidelines.

1.  Once you have your trip planned, proceed to the CORE Club Calendar:

2. Click on the number for the day of the month you want to add your event on. A new screen will pop up. This is where you can “add” new events or “Edit” existing events.  The “Existing Events” page should appear if there are existing events for that day.  Click on “Add New Event” in this case, otherwise you will already be in the “Existing/Add New Event” page to make any edits to existing events.
(If necessary, first move to a future month using the yellow and grey coloured “Navigate” section near the top of the screen.)

3. Confirm that the Event Date is correct in the “From” field.  If not, click on the correct date by clicking anywhere in the “From” field and a calendar will pop up.  If you are posting a multi-day event, click on the “fourth box/field” over where the “end” date appears. Fill in your ending date in this field.

4. Optionally, enter a start time and end time into the “time” fields” at the upper right in between the dates.  Blanking these out is okay, and in fact it encourages would-be participants to call or email you.  If you do enter times, they will appear in the calendar prefixing the main text.

5. Type an event title into the “Event Text” white box near the upper left.  This is a vital field.  Give it a title that indicates the main destination, event type, elevation, difficulty and approx. duration. For example, “Pigeon Mountain day hike (M)”, or “Yoho Weekend”.    Keep the entry short (under 14 words recommended).

6. Use the arrow key beside the “Category” field, and select a type of event from the drop-down menu.  This is an important field as it records the type of event for database use.  Note, however, that it does not print in the description, so you still need to include it there too.

7. In the “Details” field, enter:

  • the name of the event
  • the type of event (e.g. hike, urban walk, snowshoe trip)
  • description of expected scenic highlights
  • difficulty rating (Easy, Moderate, Difficult, eXtra Difficult))
  • distance in kilometers and elevation gain in meters
  • any special gear required such as bike helmets, climbing helmets, snowshoes or skis
  • Optionally, enter a meeting place and time if you don’t need people to register
  • Enter your name and contact information: telephone number and/or email address
  • If desired, also enter a Web address (URL) that links to more information about where you’re going.  An example would be the Web site for Sunshine Village.

8. At your discretion, you may set a limit on the number of participants and/or skill level required to join a trip. You should indicate those limits in the initial trip posting and revise the posting later to indicate when the event is all booked up.  You may also maintain a waiting list of other potential participants who have expressed interest in the trip.

9. You can leave the “Colours” field as “default” or the “Colour select” button to choose your own text and background colours.  Be aware that some colour combinations are very hard to see!

10. Email notification: This can greatly enhance and expedite member knowledge of your event:  To have notification go out as an email to CORE members who have signed up for it, type this email address into the “To” field: coredotcalendar@gmail.com .

Important Note! Notification is sent as soon as you click on the “green” Create Event” tab just above, and any time you make a change to your post if this address is in the “To Field”. So consider delaying emailing an event until you have reviewed it first on the calendar, or if your event is too far in advance (and thus details are subject to change).

Also note that there is an Email Reminders field under the primary Email Notification box, where you can set up to two reminders closer to the date of the event. If you are doing advance planning, this is a good way to delay sending out notifications that are more relevant to the actual date of your event.

11. The “Comments” field is where you can add any additional information.

12. When done, click the “Create Event” (green tab) just above the email notification section.  The CORE calendar is now updated with your event.

13. Click on “View Calendar” yellow button in the upper left hand corner to see your event entry as it appears in the calendar.

14. If editing is required (such as choosing new colours, correcting a typo, or canceling the event) then click on the date number again, and choose the “Edit” button that is beside your event name.  Make sure that you are editing your own event – sometimes there are several entries on the same calendar date!   (Note! If you’re going to do a lot of editing, remove the “broadcast@corehike.org” from the Email notification’s “To” field!  — otherwise you’ll wind up broadcasting every change you make– i.e. Too many broadcast Emails!). Make your changes, and then click on the “Submit” button to activate them.